Accessible Documents

Readable fonts

Headings and structure

Use headings and styles to create consistent structure to help people navigate through your content. In OnlyOffice [XR Cloud document creator] and Word, you’ll find these tools in the ‘Home’ tab. In Google Docs, they are in the standard top toolbar.

Ensure that contact details for the group organising the action or sending out the document are clear and easy to find.

Headings

Colour

Layout

Writing style

Audio information

Audio information is especially important for people with a visual impairment, dyslexia, learning difficulties, non-English speakers and people who struggle to understand maps; non-disabled people may also find it reassuring and helpful.

Etiquette for producing your own audio CD: use people with clear speaking voices.  Give an introduction and a summary e.g. this is an annual report of 20 pages.  Have gaps between sections; state page number at appropriate points so that people can retrieve information; give contact details at the end; if pictures are important to the text describe them.  Allow time for taping to be done in stages so that the reader does not sound bored.


Revision #15
Created 25 February 2023 21:37:35 by Ned
Updated 6 January 2025 23:43:05 by Ned