Planning & Stewarding a March



Training is available on this topic see Stewarding Training.

Strong preparation is absolutely key to pulling off an effective march. And the bigger the march will be, the more key preparation will be to success.

These are the elements you should consider when planning a march.

  1. What is the purpose of the march? This will help you plan the route, and decide what elements you want to include.
  2. Plan the route. Recce at similar time of day and day of the week as the march is planned to take place on. Take photos of junctions so that roadtake teams can plan. Consider alternatives in case you need to shorten or lengthen the route depending on numbers. In general we march in the same direction as traffic.
  3. Document the route - Google MyMaps is ideal as it allows a team to edit, add notes for stages and then share their final route plan.
  4. Notify the police: The law states 6 days in advance and you need to give name of organiser. You do not need permission from the police, just evidence you have notified them (which you will get by email receipt). In almost all cases it makes sense to notify the police, marches are usually pitched as 'family friendly' parts of a protest, the police will sometimes assist with road closures. We would recommend contacting our XR Protest Liaison team for advice, they will be happy to use their details on the notification forms.
  5. Plan main banners, roadtake banners, other flags and visuals. Give as much notice as possible to the creative teams if new banners are required.
  6. Will Rhythms (samba) or other bands be involved, do they have enough notice?
  7. Where will the march assemble? Large open spaces are best as they allows crowds to assemble easily in sequence.
  8. How will the march disperse at the end of the route, or is there another event following the march, that takes place at a specific time?
Media & Messaging
  1. How will the march be publicised?
  2. Create visuals and copy for broadcast channels, Facebook, press releases etc.
Roles Involved

Chances are you will need a support team to help your march run smoothly. Here is a list of roles often required on actions.

Note: Not every march will have all of these roles and some of them may be combined.

The day of the March

  1. Recce the route again. Roadworks or other unplanned barriers have been known to occur overnight.
  2. Check you have all the expected banners/flags/etc.
  3. Ensure you have enough people recruited for roadtaking, and that they are trained and confident? If they need a quick recap, make sure this happens.
  4. Ensure Stewards present and briefed on the march route.
  5. Assuming the march is pre-liased, have Protest Liasion connecte dto Police Liasion?
Starting the March

Progressing the March
Photos of Marches

Video of a large Biodiversity march April 2023


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Revision #16
Created 13 April 2023 16:57:35 by Jim
Updated 14 December 2023 19:16:29 by Jim