Other Online Tech Tools

Commonly used digital tools which aren't covered in the other books on the Tech and Data shelf

Movement Calendar and Events Map

How to: - find events of interest near you - add events - share events, calendars or maps

Movement Calendar and Events Map

How to find events using the Calendar

Click here to access the calendar on TeamUp. You can view it either in a browser, or in the TeamUp App on a mobile device.
Below is a summary of the basic uses of the tool. For a full guide, see the TeamUp documentation

Event Summary

Hover your mouse pointer over an event and you will see a summary of the event information.

Event Details

Click on an event title and you will see all the event information
Note particularly the Register Link box and the small icon to the bottom right of it. Click here and a new tab will open for you to contact the event coordinator or register for the event.

Searching/Filtering Events

You might want to see just events related to a particular topic or group or location. Simply enter text into the Filter box (where it says 'by keyword')

If you enter any word it will show all events with that word somewhere in the event information.
If you want to seach for a phrase, enclose it in quotes "dirty water" Otherwise it will find events with either word in it "Dirty" OR "Water" which is probably not what you wanted.
You can also search for icons in the events - some common icons are displayed below the filter box and you can copy these from there eg drumming πŸ₯
You can also search for events flagged as related to a specific Region/Nation (or UK Wide events)
And events that involve specific Action Support roles.

Calendar Views

There are multiple ways of viewing the calendar information:
Usually the 4 Weeks (grid) view, or the Agenda (list) view are used.

Date Range

Depending on the view you have selected you will have the option to pick a display date range, you can always return to a view based on today by clicking the Today button

Sub-calendars

The calendar is divided into sub-calendars. View or hide these by clicking on the left-hand colour bars representing:

Please note that secret events are not included in the public view.

Movement Calendar and Events Map

How to find events near you using the Map

The events map shows events across the whole UK.
It's helpful to bookmark this on your phone for use during Outreach.

Finding Events

On a mobile device click the down arrow to see search options

On a desktop or mobile device click the down arrow again to see full search options

Zoom in to your location by postcode

In the 'Postcode lookup' box, type in the first part of your postcode and the map will zoom to display at least two events centered geographically on your location.

Searching/Filtering Events

You might want to see just events related to a particular topic or group or location. Simply enter text into the 'Text Search' box.

If you enter any word it will show all events with that word somewhere in them. If you want to seach for a phrase, enclose it in quotes "dirty water" Otherwise it will find events with either word in it "Dirty" OR "Water" which is probably not what you wanted. You can also search for icons in the events eg drumming πŸ₯
Some common icons used in events are:
πŸ”₯ Protest
πŸ“£ March
πŸ₯ Drumming
πŸ’₯ Campaign
🎭 Performance/Theatre eg Reds
πŸ„ Community Assembly
βš–οΈ Court case
πŸŽͺ Circus/Festival
β›Ί Camping

If you have already used the postcode search and then use the text search, you may need to manually zoom out using the arrows in the top left of the screen to display the search results on the map.

Event Summary

Hover your mouse pointer over an event to see the event title.

Event Details

Click on an event title or pin to see the details.
A button will display to CONTACT / REGISTER for the event if details have been added in the calendar entry.

Movement Calendar and Events Map

Adding Calendar Events - Submit a Form

You can submit entries to the Movement Calendar here

Alternatively, you can request that the information is added by your area’s calendar admin (this may be your Regional Gardener, M&M Coordinator or someone nominated from your group or community).

Visit the list of current Calendar Admins to find the Admin for your Region, Nation or group (requires a hub login).

Updating / Correcting Calendar Events

Please make sure details are accurate to avoid publishing incorrect information. It is the responsibility of the group/person submitting the form to make sure that any changes are updated in the calendar (either by submitting a fresh form with comments that this is an update, or by contacting a Calendar Admin, or by contacting the Admin Team using the links below)
Calendar Mattermost Reception | Email: mov.calendar@extinctionrebellion.uk

In addition, if you require an update to a UK action/event where the change of info might impact other teams, contact the M&M and email team ASAP via
M&M Mattermost Reception or Email: mov.comms@extinctionrebellion.uk

Movement Calendar and Events Map

Adding Calendar Events - Calendar Editor

Adding Calendar Events - Directly in TeamUp

If you only rarely add events to the calendar, it is probably easiest to just complete the calendar form.

If you regularly add events for your group/team/community then you will be assigned a private edit link for the calendar, which allows you to create and edit events.

If you are interested in becoming a Calendar Admin for your area, contact the Calendar Team here: Calendar Mattermost Reception | Email: mov.calendar@extinctionrebellion.uk

Once you have your personal edit link, simply open TeamUp using your personal edit link, click on a date when you want to add an event and a popup will open prompting you to add information This next section explains tips for each of the fields to help get your event found easily.

Example event

Event Title

This is what a user will see first, so keep it short, descriptive and ideally include an overall location. We also suggest using some of these emoticons as the first characters, so that users can visually see what type of action it is (this has been added to the Key in the Calendar itself as well):

Some teams have also decided on a specific emoticon to flag their events and allow for easier filtering eg β˜„οΈfor XR London.

Dates & Times

Events can be scheduled as all day, or include start and end times.
Repeating events can also be created, for example a meeting that is held on the third Tuesday of every month.

Sub Calendar

Select one or more of these as appropriate:

Where (full address please)

If a specific location is known (and you are happy to share it publicly) then put this in here.
So that integration with the website map will work, a full address with postcode is required. Don't add anything else like "around the back of" or a W3W location (these details should go in the description).

If you only want to specify a vague location, use a Town name.

For online local meetings, add the Town name here so that the meeting will show up on the map and nearby rebels will find it, and specify that the meeting is online in the 'Description' box.

Further address location information can always be included in the 'Description' field, see below.

Region/Nation

Choose from the drop-down list of Regions/Nations or select UK Wide. This field is to make it easier for teams to filter events and ensure they are publicised across their area where appropriate.

Who

Put a general team name in here, for example XR London, XR SE. You can put several names in here if collaborating with others. Don't put an individual's name.

This can be a URL, an Action Network event form, an email, a link to a Facebook event - basically some way for rebels to contact you if they are interested. Only add the primary link in here - if there is more than one way to register or contact you, add these in the description box This button will display in the event on the map.

Description

Use this field to explain the event, add hyperlinks, embed images, etc.

Support Crews

Please select all the support roles applicable to this action. This helps publicise actions that need say Outreach or Stewards to those teams so they can help support the action. Adding support crew this way doesn't guarantee their availability and you should still contact Actions Support

Updating / Correcting Calendar Events

It's fine to add a placeholder event whilst details are finalised so rebels at least save the date (but add that details to be added later in the description) .
Please make sure details are accurate to avoid publishing wrong info.
It is the responsibility of the group/person with calendar access rights to make sure that any changes are updated in the calendar directly.

If an update or correction relates to a UK action/event where the change of info might impact other teams, contact the M&M & email team ASAP:
M&M Mattermost Reception | Email: mov.comms@extinctionrebellion.uk

If you have any problems, you can contact the Calendar team via:
Calendar Mattermost Reception | Email: mov.calendar@extinctionrebellion.uk

Movement Calendar and Events Map

Sharing Events, Calendars or Maps

Sharing an Event from the Calendar

From within an event details window, click 'Share' and then 'As Page'. This will give you a webpage with all the event details on.

Sharing More of the Calendar

This is a useful feature if you want to share a pre-filtered version of the calendar with your teams, maybe in your newsletters.
Simply add ?keywords=xxxxx (where xxxxx is the filter you want to apply) to the end of the url you intend to share:

The London events would be https://teamup.com/kswyi17ixzj7f9i7fu?keywords=London
This is one of the reasons it is useful to add your Region as a keyword somewhere in your events.

Alternatively, you can generate a link to share a version of the calendar with filters, a view and date ranges etc. To do this click the small button just below the 'Filter' box.

Embedding Calendars in your own Webpage

TeamUp provides a easy tool to create the code to embed a filtered version of the calendar in your own webpage

Sharing a personal map from within Action Network

By adding a hyperlink in an Action Network email you can send rebels a link that will open the map centered on their postcode with a zoom to show at least two events. If they have no postcode a UK map will be displayed.

The specific code to enter in the url box is this https://eventmap.extinctionrebellion.uk/#{{ZipCode|default:'55.141209,-3.240964'|truncatewords:1,''|upcase}}/6/quarter/action,local,external//?no_rewrite=true (note code modified to allow insertion in both HTML and drag & drop Action Network email editors)
Use this code as is. Action Network will do the work just before sending out the email of taking the rebel's postcode and embedding the start of it in the email that goes out.

Sharing a specific Location Map link

If you want to send a link to a map centered on a specific location (useful to add to your local group newsletters) then simply add /#xxxx to the end of the basic map url https://eventmap.extinctionrebellion.uk where xxxx is the start of your location postcode.
So https://eventmap.extinctionrebellion.uk/#OX16 would share a map centered on OX16 and zoomed to display at least 2 events

Sharing a specific Actions only Map link

If you want to send a link to a map just showing Actions (useful to add to Action Planner group newsletters) then simply use this link.
So https://eventmap.extinctionrebellion.uk/#53.988395,-1.977539/6/quarter/action// would share a map centered on UK and showing only Actions in next 3 months.

Technical Information - Map URL structure

The map URL fragment (the bit after the #) consists of the following elements, separated with slashes:

When the map is moved or settings changed, the URL updates. If you link to the page using a fragment that follows these rules, it will use those settings. This is ideal for embedding in iframes or including in emails etc.

Local Group Map

Designed to help locate and contact any local XR group in the UK