Logging in via an external email client

The most secure way to access your email account is by using the webmail interface via your browser (see this page).  This avoids mail being unnecessarily downloaded to your device which could be a problem should your device ever find itself in the wrong hands!  If you find handling the login details for webmail difficult and/or time consuming, please consider using a password vault such as KeePassXC or Bitwarden1 which are capable of automatically filling in login page details.

However, if you do need to have external access, here's some guidance on how to set it up on various services...

iOS for iPhone/iPad/iPod and

MacOS Mail.app and

Windows Live Mail

Mozilla Thunderbird

Assuming you already have Thunderbird installed on your computer, Mozilla provide instructions for setting up account access here.  Check our "Find the 'mail client manual settings' from your @extinctionrebellion.uk email account" section below so that you know what to enter into Thunderbird.

Gmail

Please consider whether you really want to give Google access to your XR email account.  Whilst Google security against intruders is good enough, the problem lies within.  Google harvests your (and your correspondent's) data.  Gmail is free because you are the product.  But if you must...

Note that Gmail doesn't provide IMAP access (only POP3), so changes made on your device (eg: deleting an email) will not automatically be sychronised with the main @extinctionrebellion.uk (C-panel) account and vice-versa.

1) Receiving via Gmail

To set up receiving your @extinctionrebellion.uk mail in your Google account:

2) Sending via Gmail

To set up sending your @extinctionrebellion.uk mail from your google account:

If the above information hasn't worked, it's worth checking that the suggested entries haven't changed since this guidance was written.   See the section below.

Find the 'mail client manual settings' from your @extinctionrebellion.uk email account:

The 'mail client manual settings' is the information, specific to your XR email account, that you may need in order to set up external access (Eg: if requested by a provider for whom we've not already given instructions). To find this information (our server URL and port numbers etc):

Option 1
Option 2

Footnotes

  1. XR-UK also hosts it's own version of Bitwarden (a.k.a. The Vault) upon which your group could store it's passwords. See this page for more info.
  2. @rebellion.earth accounts: When setting up access for an old @rebellion.earth email account please just read '@rebellion.earth' in place of all references to '@extinctionrebellion.uk' on this page

This page has been contributed by the Digital Discussions Applications Team.


Revision #9
Created 2 December 2023 17:42:04 by KN
Updated 12 January 2024 16:46:25 by Adrian_P