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Online events

This page focussesfocuses on events that point to a 'non-registration' zoom link.

There are benefits to using Action Network events instead of sending people direct to a zoom registration. It enables you to easily see who has registered without having to download details from Zoom. Also it makes it easier to set up auto-reply emails, 24hr reminders and follow up emails.

This page covers how to:

  • Create an Event (written instructions below)
  • Duplicate an existing Event - watch this video
  • Set up an Event Campaign - coming soon
  • Gather events together in an Event Campaign - watch this video


Create an Event

Add the key details

Title, start and end time, zoom link and timezone

  • title - keep it short and clear
  • zoom link - this should NOT be a registration link (otherwise people will have to register here on the event and then again when they click the zoom)
  • timezone - if your event date is within British Summer Time (then pick that time zone - see above) - otherwise choose Greenwich Mean Time.

Add some short text about the event and upload graphic

Write something a little shorter than you might do on a Facebook event or other advert - because by the time they've reached this registration page - they should already know something about what they are signing up for.

Then the graphic

Update the form data entry details

Check the button to 'Register' and then click 'edit'Edit Form'

Choose data fields

This part is hard to describe in words and images - so you need to just have a go. You can drag and drop any fields you don't want for your event (it's up to you). Just click on them and drag away from the left and let go.

In this example the surname and postcode have been removed and the GDPR field is being picked up and moved in to the form.

ThisThe shouldfields can then be set to required.'Required' if they are mandatory.

Save your form and then in the bottom right of the screen click the button that says 'SAVE AND GO TO NEXT STEP.STEP'.

Thank You page

To keep things simple - turn off the sharing options (you can investigate this later), and change the title.

Also you can write a message here e.g.

Click save'Save and publishPublish'

You event is now live, some last things to do areare:

  • add a nice page wrapper

  • turn the discussion board
  • set up auto-reply emails

The page wrapper gives your Event the 'XR Style' of font and colours and also this gets rid of all the Action Network branding at the top and bottom of the page. Swap from the default to the 'no logo' one. Also

  • turn clickthe discussion board off
    Click on Discussion and toggle off.

    • You can also click on 'RSVP' select your name and remove yourself from the list of attendees.

      AND finally set up the auto-reply emails

       (see below)

      • Click on 'Responses'

      • As usual for an email - you might pick an appropriate wrapper (contact data team)team if you don't have the XR Wrappers), set up your subject, from and reply-to email correctly.

    • Then write the content of the email. Some of the default things on offer aren't very clear, so here is an example of a clear email.

    • You can copy the same email or something slightly different for the 24hr before reminder email.

    • Click SAVE RESPONSES

    • View your event and use the URL to get sign ups!

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