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Housekeeping [Access & Inclusion]

XR meetings are run rather differently, due to our cultureculture, and ideally all sessions ought to begin with Housekeeping - an explanation of meetings culture. If this is not possible, e.g. for reasons of timing, the points should be clearly displayed on a slide, or posted in chat, for everyone to read. Having said that, the access/inclusivity points ought to be dealt with by the presenter.

AccessBe sure that participants are clear about the duration of the session, approximate break time[s] and if there is an additional Q&A.

  • Closed captioning should be running from the start of the session. You can explain how participants can show or hide it, or ask if captioning is required. If not, just turn it off.
  • checkCheck if participants have any access requirements e.g. additional comfort breaks; a slower presentation speed with longer pauses so information can be processed; a longer time to formulate any questions. [NB Always give the option for participants to indicate their requirements in a direct message in chat and make sure they know how to use it.]
  • askAsk participants to keep mics switched off until they need to speak. This is essential to avoid any background noise interfering with whomever is speaking as it and will cut out their voice
  • adviseAdvise participants that they can use chat to communicate if they don’t have a mic.
  • Check

    Be sure thatif participants aredon’t clear about the duration of the session, approximate break time[s] and if there is an additional Q&A. Always give the option for participants to indicate their requirements inhave a directcamera. message in chat and make sure they knowExplain how to use it.the Reactions button for hand signals - one hand for question or comment and thumb up for Yay!/OK!

    • Safe space

    • Explain that we do not consume any alcohol or drugs during a session and eating should please be done off camera.
      • Also ask
    • Ask if anyone prefers not to see people smoking or vaping to please advise,advise you, again via personal message if preferred,preferred. andIf theyanyone willdoes beadvise askedyou, toask gothat this activity is also done off camera.

    Hand Signals [once on RT add link to good diagram]

    Explain or show on a slide the basic hand signals to use during your session. You may not need them all, depending e.g. on the subject of your session or if its to experienced rebels

     

    ·
    • Raise one finger (query or comment) 
      • ·
    • Wavy hands (I agree  - also see 'Temperature checkCheck' below for unsure/disagree)
      • ·
    • C for clarification
      • ·
    • T for Technical - (e.g. ‘this is for anyone who has a technical issue so we can address youit immediately’)immediately)
      • ·
    • Two hands forming a circle (please round-up what you are saying)
      • ·

    Temperature check - to gauge feeling of participantsparticipants-

    (
    • wavy hands up [BSL for cheering],
      • in
    • hands flat as if on a table [not sure, don't mind]
      • hands pointing downwards [no, diaagree]

    This is the middlefull andAccessibility pointingGuide downwards)written Checkby ifour participantsDisabled don’tRebels haveNetwork a camera. Explain using the Reactions button for hand signals - one hand for general help/Q and thumb up for Yay!/OK!ADD

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