Onboarding step-by-step
You have an applicant! What next?
- Acknowledge
- Send a message ASAP - preferably within 24hrs
- Tell the applicant when and how you will be in touch
- Security check (for sensitive roles)
- Are they vouched for by someone known?
- Call
- A friendly phone call is best - you get a better idea of the person
- Ask them about themselves - start to build trust
- Explain the role
- Can they make your meetings?
- What are their skills?
- Do they have access needs and can they be accommodated?
- For sensitive roles, request social media names for background checks
- Decide
- Are they a good fit for your role?
- (or another role with your team?)
- Update contact history on Volunteer Website or Reach Volunteering
YES OR NO
YES<BR>
5. Let them know and send some simple info
- Confirm they agree with the Principles and Values of XR
- Intro to XR talk and/or Welcome to XR shelf on the Rebel Toolkit
- XRUK mailing list (sign-up box, top of Get Involved page on website)
- Invite them to meet the team (day, time, Zoom link)
- Meet
- Welcome them warmly and thank them as they join the meeting
- Check-ins: explain who you all are, your roles and some info about your life outside of XR
- Invite them to introduce themselves
- Explain hand signals
- Debrief
- Stay on to answer questions (or arrange a later time)
- Reassure them that it will take time but that there’s plenty of support
- Do they still want to join the team?
- Data security
- If they’ll have access to personal data, talk about keeping it safe and send them the Volunteer Agreement to sign https://actionnetwork.org/forms/xr-data-protection-agreement