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Documents

Which document platform to use

The XRUK Cloud

A safer and secure option is the XRUK Cloud.

  • Private & Secure – we host it in Switzerland
  • By default, files are owned by a group not an individual - so no data loss when individuals step back
  • All the usual features from Google/Microsoft (backups, auto-save, document format compatibiilty, etc)

Read more about why the XRUK Digital circle recommends using the XRUK Cloud here.

More info on how to start using the the XRUK Cloud here

Google and Microsoft

Google Docs enables you to share information in a fluid and integrated way with others, including taking comments and suggestions. Remember to make final versions "View Only" so they can’t be changed.

However, it has a lot of drawbacks: If you don’t pay for the product, you are the product

  • Even if you have a local group gmail account, by default docs will be created in your personal account
  • Managing Google/Microsoft shared files and folders can quickly get out of hand
  • If you step back from XR, your group will lose access to potentially years of work
  • Google and Microsoft will hand your data to the authorities if requested. In extreme cases, they could suspend your account without notice.
Cryptpad

Cryptpad is a shared document app similar to Google Docs but far more secure, especially if used with a password (but it is not as user friendly). You can use Cryptpad for any restricted information like plans or lists of participants, and always save these with a password. It is hosted and run by XRGlobal.

Document Format & Structure

  • See Accessible documents & outreach materials

  • Add Document Specs (aim, date and origin of the doc) at the top of your documents. It makes clear to everyone reading what the doc seeks to achieve and prevents docs being circulated that spread misinformation. See below for a template

  • Karla is the preferred sans serif font

  • For titles use XR’s FUCXed CAPS if you can install it. This isn't possible in Google Docs, so use Oswald instead.

  • For important documents that will be circulated publicly, use the Style Guide for guidance on formatting, sizing of graphic design visuals etc.

  • Make the name of the doc clear and different to other docs.

  • Keep it short - rebels are overloaded with information!

  • Put key information (date/time/call to action and chat links) at the top and link to further sections below.

  • Do not include spicy information or implicate organisers.

  • Have a clear layout and use engaging images (from the campaign).

  • Use short links to reduce the length of the URL when linking the doc

Document Specs template

Try to include as many of these as you can at the top of your docs, but not all are compulsory. E.g. If the status of a doc is ‘finished’ (and is for an event/specific rebellion) it may not always require a timeline.

Date Created:			DD/MM/YY
Author: 				Name and role
Contributors:			Names and roles or groups / circles
Stakeholders: 			Names and roles or groups / circles
Intended distribution:  Groups, circles, people - or "Do not share!"
Status: 				FINISHED/DRAFT/IN PROGRESS/Safe enough to try
Purpose: 				To do this, that or the other
Timeline:				For this week/that month/that duration
Feedback:				Please use comments/email mail@mail.mail
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