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Handy Templates

Example of a Team Guide (Internal Coordinator) Role ad for XRUK Website team

Use this example for wording and to see what can be added to each section of your role ad.

Template Role Ad Reach part 1.png Template Role Ad Reach part 2.png

Email Template

Here's a handy template email with the relevant links for copy/pasting to use as a reply message to the applicant. Please send this both via Reach messaging and from your team's email address directly to the applicant's email if they have included it on their CV.


Hi [NAME]

Thanks so much for applying for the role of [ROLE NAME] with Extinction Rebellion (XR) UK's [GROUP NAME] team.

Your CV and application look great! We really appreciate you offering to donate your energy and skills, and we're really looking forward to meeting you.

Do you know much about the work of Extinction Rebellion? 

If not, then the next step before we start the volunteer onboarding process is to go along to "An Intro to XR" session to allow you to find out more about our work and see if this is a good fit for you. XR is entirely volunteer-led and we know how precious and limited everyone’s time is.  This is why we ask anyone who is interested in volunteering with us to go to an “Intro To XR” session before we start the onboarding process.  We hope this will give you a chance to see if XR is a cause you want to give your valuable time to. 

There is “An Intro to XR” session on [INSERT DATES] on Zoom. You can sign up for either of these and see other upcoming dates here: https://actionnetwork.org/event_campaigns/explore-xr?source=rebeltoolkit

(please make sure you look out for “Intro to XR” sessions, not the “Get Involved” ones)

Are you able to go to any of the upcoming sessions?

Please let me know if you have any questions or need any further information.

You can also read more about XR and our 10 Principles and Values (P&Vs) by visiting the link below:

- https://extinctionrebellion.uk/about/
- https://rebeltoolkit.extinctionrebellion.uk/books/xr-uk-ways-of-working-and-constitution/page/principles-and-values


I look forward to hearing from you soon and, if you decide to join us (which I very much hope you do), working with you in the future. But please let us know if you decide to withdraw your application, so we don't worry about your wellbeing.

Love and courage

[YOUR NAME]

XRUK [YOUR TEAM] team

Team Recruiter Role

Signposting Template

When an applicant isn't right for the role, here's a template email with the relevant links for copy/pasting to use. From the three possible situations, please select the suitable option and send this both via Reach messaging and from your team's email address directly to the applicant's email if they have included it on their CV.

Dear [NAME],
Thanks so much for applying for the role of [ROLE NAME] with Extinction Rebellion (XR) UK's [GROUP NAME] team.
We really appreciate you offering to donate your energy and skills.  

OPTIONS:

1. YOU KNOW THE ROLE / TEAM TO SIGNPOST THEM TO

After reading your application message and / or CV [DELETE AS APPROPRIATE], we feel that your experience would really fit well with [INSERT TEAM OR ROLE AS APPROPRIATE]. It’s not that we don’t want you in our team, but we want to find the best place for you in XR.
Here’s a link [INSERT LINK] to the role for you to look at. If you would like more information about the role, click ‘Apply Now’ and send a brief message.

Or, if this role doesn’t interest you, please come to one of our Get Involved sessions or get in touch with volunteer@extinctionrebellion.uk and our Recruitment Support team will do their best to help you find your happy place within XR.

Register for Get Involved:
https://actionnetwork.org/event_campaigns/explore-xr?source=signposting_email


2. SOMEONE ELSE HAS TAKEN THE ROLE

We really appreciate you offering to donate your energy and skills. Someone has recently taken on this role. However, we feel that your skills and experience would be really valuable within XR.

If you haven’t yet attended, please come to one of our Get Involved sessions or get in touch with volunteer@extinctionrebellion.uk and our Recruitment Support team will do their best to help you find your happy place within XR.

Register for Get Involved:
https://actionnetwork.org/event_campaigns/explore-xr?source=signposting_email


3. NOT SUITABLE FOR THE ROLE

We really appreciate you offering to donate your energy and skills. It’s not that we don’t want you in our team, but we want to find the best place for you in XR. 
If you haven’t yet attended, please come to one of our Get Involved sessions or get in touch with volunteer@extinctionrebellion.uk and our Recruitment Support team will do their best to help you find your happy place within XR.

Register for Get Involved:
https://actionnetwork.org/event_campaigns/explore-xr?source=signposting_email


Love and courage
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