Handy Templates
Example of a Team Guide (Internal Coordinator) Role ad for XRUK Assemblies team
Use this example for wording and to see what can be added to each section of your role ad.
Email Template
Here's a handy template email with the relevant links for copy/pasting to use as a reply message to the applicant. Please send this both via Reach messaging and from your team's email address directly to the applicant's email if they have included it on their CV.
Hi [NAME]
Thanks so much for applying for the role of [ROLE NAME] with Extinction Rebellion (XR) UK's [GROUP NAME] team.
Your CV and application look great! We really appreciate you offering to donate your energy and skills, and we're really looking forward to meeting you.
If you'd like to know more about XR and to also read our 10 Principles and Values (P&Vs), please could you have a look at the two links below. When you're ready, please get in touch and we will arrange a time to meet for a chat about next steps.
- https://extinctionrebellion.uk/about/
- https://rebeltoolkit.extinctionrebellion.uk/books/xr-uk-ways-of-working-and-constitution/page/principles-and-values
Thank you again for stepping up to help. Time is XR's most valuable resource and we're very grateful to you for offering yours.
Look forward to hearing from you soon and, if you decide to join us (which I very much hope you do), working with you in the future. But please let us know if you decide to withdraw your application, so we don't worry about your wellbeing.
Love and courage
[YOUR NAME]
XRUK [YOUR TEAM] team
Team Recruiter Role
Signposting Template
When an applicant isn't right for the role, here's a template email with the relevant links for copy/pasting to use. From the three possible situations, please select the suitable option and send this both via Reach messaging and from your team's email address directly to the applicant's email if they have included it on their CV.
Dear [NAME],
Thanks so much for applying for the role of [ROLE NAME] with Extinction Rebellion (XR) UK's [GROUP NAME] team.
We really appreciate you offering to donate your energy and skills.
OPTIONS:
1. YOU KNOW THE ROLE / TEAM TO SIGNPOST THEM TO
After reading your application message and / or CV [DELETE AS APPROPRIATE], we feel that your experience would really fit well with [INSERT TEAM OR ROLE AS APPROPRIATE]. It’s not that we don’t want you in our team, but we want to find the best place for you in XR.
Here’s a link [INSERT LINK] to the role for you to look at. If you would like more information about the role, click ‘Apply Now’ and send a brief message.
Or, if this role doesn’t interest you, please come to one of our Get Involved sessions or get in touch with volunteer@extinctionrebellion.uk and our Recruitment Support team will do their best to help you find your happy place within XR.
Register for Get Involved:
https://actionnetwork.org/event_campaigns/explore-xr?source=signposting_email
2. SOMEONE ELSE HAS TAKEN THE ROLE
We really appreciate you offering to donate your energy and skills. Someone has recently taken on this role. However, we feel that your skills and experience would be really valuable within XR.
If you haven’t yet attended, please come to one of our Get Involved sessions or get in touch with volunteer@extinctionrebellion.uk and our Recruitment Support team will do their best to help you find your happy place within XR.
Register for Get Involved:
https://actionnetwork.org/event_campaigns/explore-xr?source=signposting_email
3. NOT SUITABLE FOR THE ROLE
We really appreciate you offering to donate your energy and skills. It’s not that we don’t want you in our team, but we want to find the best place for you in XR.
If you haven’t yet attended, please come to one of our Get Involved sessions or get in touch with volunteer@extinctionrebellion.uk and our Recruitment Support team will do their best to help you find your happy place within XR.
Register for Get Involved:
https://actionnetwork.org/event_campaigns/explore-xr?source=signposting_email
Love and courage